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  5. Guidelines for Presenters

ISA Forum of Sociology

Guidelines for Presenters

The IV ISA Forum of Sociology will be held online, starting on February 23, 2021 (9:00 BRT, Porto Alegre, local time)

1. General information for registered presenters

Presentations

ISA encourages all oral presenters to present their talks live. You also have the option to pre-record your talk in case of technical difficulties on the day of the meeting.

Prerecorded oral presentations must be uploaded by February 9, 2021.
Poster presentations must be uploaded by February 9, 2021.
To upload your presentation files, login to you Speaker Center, click on "Upload Presentations", then click on the title of your presentation.

All registered attendees were sent an email with login instructions. Presenters and attendees may access the links to the Zoom meetings via the online program.
All sessions will be recorded and Session Recordings will be posted a week after the conference has ended.

Accessing Sessions

All sessions will be held online using Zoom. You will need access to the Internet and a computer (if presenting) or a tablet/mobile phone to join. Make sure to download the latest version of Zoom on your device before the conference. We recommend using headphones for sessions where you'll be speaking to improve audio and cut down on the chance of any feedback issues.

Presenters and attendees can access all links to the Zoom meetings via the online program with login details given to everyone (email address and Registration ID). The link “Join Live Event on...” at each session will change to “Join Now” 20 minutes before the starting time.

Roles & Expectations

All session participants (presenters, discussants, chairs, panelists) must login to the Zoom meeting for their session 20 minutes early. There will be a technician waiting for you to assist with any issues or questions you may have. This will be your time to trouble shoot problems and practice screen sharing before the session begins.

As a Presenter, you will:

  •     Present live, share your screen for the duration of your presentation (if you have presentation slides), and turn your camera on.
  •     If you are unable to present live, submit your prerecorded presentation in advance to be played during the session by the session chair.
  •     Participate in discussion and respond to audience questions at the end of the session.

As a Chair, you will:

  •     Introduce each speaker before their presentation.
  •     Help guide discussion by calling on people to speak and monitoring the Zoom chat for questions to pose to the speakers live.
  •     Play any prerecorded presentations uploaded by presenters who are unable to present live (you will receive an email notification with instructions if any are uploaded for your session).
  •     Keep track of time, make sure the session does not exceed its scheduled end time.

Technical Support

There will be technical support available in all Zoom meetings during the conference. Look for the participant named Confex Tech Support and contact them using the chat feature if you need assistance.

Please find below a link to:

Online program
 

2. Rules for all presenters

  • Limited appearance in the Program  

    A person may be listed in the Program
    •    up to 3 times as Session Organizer
    •    up to 2 times as author or co-author (oral or poster presentation, distributed paper, roundtable presenter)
    •    up to 2 times as chair or co-chair, panellist, critic, discussant

    RC/WG/TGs can further limit the number of appearances within their own sessions.

    There is a limit of:
    •    3 co-organizers per session
    •    7 authors per abstract

    Authors and co-authors cannot present and chair in the same session.

  • ISA and RC/WG/TG membership
    ISA does not require anyone to be a member in order to present a paper, and provides different registration fees for members and non-members. Those RCs which require that presenters in their sessions are members of the RC, and/or also of ISA, should clearly inform potential presenters about these requirements from the very start of conference preparations.
     
  • Registration grants
    If recipients of a registration grant cancelled their participation, Program Coordinators may reallocate these registration grants to other presenters who are individual ISA members in good standing. Please contact your Program Coordinator by November 25, 2020.

3. Additional information

  • Languages
    The working language of the Congress is English. All printed materials will be in English. Most sessions will be in English, except some organized by the Research Committees, Working Groups and Thematic Groups that will be conducted in Spanish or French. Please check the program.

    Presentations must be made in any of the ISA’s three official languages:  English, French, and Spanish.
     
  • Distributed papers
    Distributed papers should be treated like any regular conference papers except that normally they are not presented. Author of distributed papers may upload his/her presentations and in case a scheduled presenter of  a regular paper does not show up, the first participant listed under distributed papers will be asked to present his/her paper. They can also upload a pdf of the paper for participants to read.

    Distributed papers will be listed in the program and their abstracts will be included in the Abstracts Book, providing the authors pay a registration fee in time.
  • Poster presentation
    Abstracts of poster presentations should be submitted on-line to selected RC/WG/TG sessions; please state it is for a poster presentation. It is up to each Research Committee, Working Group and Thematic Group to organize poster sessions.
     
  • Online presentation
    Information on online presentations will be posted shortly.
     
  • Full papers submission
    ISA does not collect nor publish papers presented at its conferences. Each Research Committee, Working and Thematic Group establishes its own rules on full papers submissions. Please contact your Session Organiser for further instructions.
     
  • Letter of acceptance
    For a letter stating that your paper has been accepted for presentation, please contact directly your Session Organizer.
     
  • Certificates
    Certificates for authors (oral presentations and distributed papers), panelists, chairs and session organizers that appear in the program will be available for downloading at the Speaker’s Corner after the conference

4. Contact

If you have questions please use the relevant e-mail address of contacts below: